Position Title

Administrative Assistant

Required Application Type

School Related Personnel

Salary/Pay Scale

Per Contract

Job Description

This is a 12 month position, full-time in the CSE Department. Start ASAP.

$43,083/year minimum salary or based on applicable experience.

1. Receives and sorts mail according to priority.
2. Orders supplies.
3. Schedules appointments, meetings, travel and conferences for Director of Curriculum, Instruction, & Assessment.
4. Types and distributes minutes from various meetings.
5. Composes and/or types and proofreads a wide variety of letters, memos, reports and other documents.
6. Updates curriculum maps annually and other times as necessary. Posts curriculum maps on District website.
7. Develops District in-service brochures including working with teachers on course descriptions and scheduling sessions; manages attendance and payroll records for in-service; provides verification letters of attendance for all participants.
8. Organizes and assembles books for New Teacher Orientation and Mentors in conjunction with Superintendent’s secretary.
9. Prepares materials for Superintendents’ Conference Days and yearly district meetings in conjunction with Superintendent’s secretary.
10.  Maintains records for all home-schooled students.
11. Acts as District Registrar.
12. Works with building staff to ensure accuracy of student attendance data.
13. Assists in compiling state attendance reports and sends monthly census updates to the Superintendent and Food Service Director, as well as yearly perfect attendance reports to the Superintendent.
14. Prepares and submits STAC forms for homeless youth in conjunction with Homeless Liaison.
15. Composes and/or types and distributes quarterly letters and other information for home-school parents as necessary.
16. Organizes testing materials for students in grades K-8.
17. Compiles and tracks achievement data for all K-8 students.
18. Maintains records for District’s Reading Program.
19. Assists in entering and tracking Data warehouse information.
20. Provide support to District personnel to create custom reports and other projects using student information system.
21. Completes all other assignments as identified by the Superintendent or Director of Curriculum, Instruction, & Assessment.
22. Deposits cash/checks for the District
23. Manages FOIL Requests.
24. Manages annual CPR classes and record keeping of such.
25. Maintenance and record keeping of District’s AED units.
26. Helps with onboarding of new employees.
27. Grant submissions and record keeping.
28. Set up and maintenance of NYS mandated employee trainings.
29. Frontline Administrator for entering Professional Development opportunities and tracking of such.

Civil Service Title

Administrative Assistant

Job Qualifications

This position is hiring in accordance to all Civil Service HELP requirements.

All Civil Service HELP requirements apply.

Benefits:

• 403B
• State Pension
• Generous Health and Dental Plans
• PTO

Application Procedure

Please apply via our website by 7.7.25. Internal candidates are welcome to send a Letter of Interest to Nikki Oathout, Personnel Clerk, at noathout@williamsoncentral.org

Williamson Central School District does not discriminate on the basis of sex in its education program or activities, including employment, as is required by Title IX. Furthermore, Williamson Central School District does not discriminate on the basis of race, color, national origin, creed, religion, marital status, age, sexual orientation, or disability in admissions, participation or employment. Inquiries regarding the application of Title IX may be directed to the Assistant Secretary of Civil Rights of the Department of Education or to the District’s Title IX Coordinators, Kathryn Taylor, Robert Snyder, and Bryon Rockow who can be reached at Williamson Central School District, 5891 Route 21, P.O. Box 900, Williamson, NY 14589, via email at ktaylor@williamsoncentral.org, rsnyder@williamsoncentral.org and brockow@williamsoncentral.org, or via telephone at (315) 589-9661.

Job Category

Non-Instructional

Job Location

District Office

Additional Information